LFPL Meeting Rooms
Meeting Room Policy
Meeting Room Reservation Request Form - Online Copy | Printable Copy
A. Library Mission
The Library’s mission is to provide the people of Louisville and Jefferson County with the broadest possible access to knowledge, ideas and information and to support them in their pursuit of learning.
B. General Statement
In support of its mission, the Library provides meeting rooms for programs and activities of the Louisville Free Public Library. The Library encourages the use of meeting rooms by community groups and organizations engaged in educational, cultural, intellectual or charitable activities. All meetings must be free and open to the general public.
Permission to use a meeting room does not constitute an endorsement by the Library of a program or point of view expressed. Except as a designation of location the name of the Library may not be used in any publicity relating to use of the meeting rooms.
Library sponsored programs, activities and events are given priority over all other meeting room uses.
Rules regarding Library meeting rooms apply throughout the Library System.
C. Fees
There are no fees charged for meeting room use.
No admission fee, other costs, or required donation shall be charged for attendance at meetings in the public library. Membership fees may not be required to attend the meeting at the library and must be collected off site. No products, services, or memberships may be advertised, solicited or sold.
D. Reservations
Reservations for library meeting rooms must be made well in advance of the meeting. Recurring reservations will be accepted but for no longer than one year at a time. The requesting organization is responsible for contacting the Library, in advance, to renew such annual requests.
Main Library meeting rooms are reserved through the Library’s Administrative Office. Branch meeting room arrangements should be made with the managing librarian at the particular location.
E. Hours
Meetings must take place during the hours the Library is open, and meetings may not be scheduled on days the Library is closed.
Meeting rooms must be vacated fifteen minutes before the Library’s stated closing time.
F. Set-up and Clean-up
All organizations must check with the Library concerning furniture and equipment available. All organizations must set up the room themselves, and clean up the room at the end of the meeting. The Library does not provide maintenance or custodial staff to set up or clean up meeting rooms.
G. Food
Food is not permitted, unless prior arrangements have been made.
H. Smoking
Smoking is not permitted in Library meeting rooms or anywhere within Library buildings.
I. Cancellations
The Library retains the right to cancel any meeting room reservation granted to an outside organization for operational reasons. The Library will provide as much notice of a cancelled reservation as is feasible. Groups holding reservations are requested to notify the Library of cancellations at the earliest possible date in order to free the meeting facility for other groups.
J. Registration of Organizations
Organizations must have a registration form on file in the Louisville Free Public Library Administration Office indicating the organization’s purpose, intended use of meeting rooms, and organization’s contact person (name, address, and telephone number).
K. Exceptions
Any exceptions to the above provisions must be approved in advance by the Library Director. Revised January 2008
Click on a Branch Library below to complete an online copy of that Library's Meeting Room Request Reservation Form. Middletown, Shively and Westport branches do not have meeting rooms available.
- Meeting Room Reservation Request Form - Printable Copy
- Meeting Room Reservation Request Form - Online Copy
